Turn messy meeting notes into a clear action list

Why this is a good AI task

Writing up a meeting is a job almost everyone puts off. The information is all there in your notes, it just needs sorting. That makes it ideal for AI: the input is your own material, the output is easy to check, and it saves time every week.

Before you start

You need your notes from the meeting. Rough bullet points, a typed transcript or a recording’s automatic transcript all work. If your notes are handwritten, take a photo: both Claude and ChatGPT can read images of handwriting reasonably well, though you should check names and numbers.

Write it up

1. Paste your notes with some context

   Start a new chat. Add one or two lines saying what the meeting was and who was there, then paste your notes underneath.

   Try thiscopy prompt

   These are my notes from today's project kick off with the client. Attendees: Sam (me, project lead), Priya (designer), Tom (client marketing manager), Alex (client IT).
   
   Turn them into a short summary of what was decided, then a table of actions with columns for action, owner and due date. Use [TBC] where there is no clear owner or date. Don't add anything that isn't in my notes.
   
   Notes:
   [paste notes here]

2. Check the actions table

   Read the table carefully. Check that every action is real, every owner is right, and nothing important is missing. AI is good at sorting notes, but it can merge two actions or attach one to the wrong person.

   

3. Fill the gaps in conversation

   Tell it what to fix in plain language.

   Try thiscopy prompt

   Alex owns the data export, not Tom. The launch date is 14 November. Also add an action for me to send the revised timeline by Friday.

4. Get it ready to send

   Ask for the version you need, such as an email to the attendees or a message for your team chat.

   Try thiscopy prompt

   Turn this into a short follow up email to everyone who attended. Friendly, no more than 150 words above the table.

Check it worked

Send the summary within an hour of the meeting while it is fresh. If you do this every week, save the prompt in a project so you only need to paste in the notes.

I've just come out of a meeting and want to turn my notes into a clear summary and action list to send round. I'll paste my notes below.

Before you write anything, ask me who was there and what the meeting was for, if it isn't clear from the notes. Then write a short summary of the decisions made, followed by a table of actions with an owner and a due date for each. Mark anything that has no clear owner or date as [TBC] rather than guessing.

Notes:
[paste notes here]